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Share seating by message or image

A clean handoff matters as much as a clean plan. Seat Maker keeps sharing simple.

Why it helps

  • Share seating details by message.
  • Export image files for staff and setup teams.
  • Keep everyone aligned on the latest version.

Who uses this workflow

Venue coordinatorsCaterersWedding plannersSetup teams

Seat Maker workflow

  1. Step 1Finish the seating chart and confirm the head count at every table.
  2. Step 2Export an image or PDF, or generate a QR code for on-site staff.
  3. Step 3Send the file to coordinators, caterers, and anyone running setup.
  4. Step 4Re-export and resend whenever a late change lands.

What to check before you finalize

  • Put a date or version label on files sent before event day. Recipients can then discard an older chart without comparing every table.
  • Choose the format for the job: PDF for printing, image for quick messages, and QR sharing when several people need phone access.
  • Remove private planning notes from broad handoffs and send operational details only to the coordinator who needs them.

Related seating guides

ExportsPDF vs image exports for seating charts: which should you send?SharingHow to share a seating chart with a venue team

Share once and keep your event team synchronized.

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