Guest lists
Guest list import cleanup: turn messy names into a seating plan
Most seating chart delays come from guest list cleanup, not seating. A few minutes of cleanup before placement prevents confusion later.
May 22, 20267 min read
In this guide
Normalize names before seating
Remove duplicates, standardize couples and families, and decide whether children need individual seats. This makes table counts more accurate.
Keep planning notes separate from display names
A chart sent to the venue should show clear names. Use notes or tags for context like dietary restrictions, relationship details, or seating preferences.
Import once, revise often
After import, treat Seat Maker as the working seating source. Add late RSVPs directly into the plan so exports and table counts stay current.
Guest list cleanup checks
- Remove duplicate names.
- Separate plus-ones if they need seats.
- Mark children and accessibility needs.
- Keep notes concise and useful.